Administrative Assistant

Role Details

Taro is a multinational, science-based pharmaceutical company dedicated to meeting the needs of its customers through the discovery, development, manufacturing and marketing of the highest quality healthcare products. Providing quality products through scientific innovations, diligence and precision is the goal of all of Taro's research programs. Taro develops, manufactures and markets prescription and over-the-counter pharmaceutical products primarily in the United States, Canada and Israel.

This position is based out of our Hawthorne, New York office in the picturesque Hudson Valley located in Westchester County. The Hudson Valley is rich with history and culture and is the closest county to New York City. With a mixture of urban and city life, Westchester country is full of places to see and things to do. With great hotels, Michelin-rated dining and tons of outdoor activities, youll find a community of amazing people whose talents are as widespread as Westchester Countys 500 square miles.

The Administrative Assistant is responsible for supporting and providing adminstrative assistantance to the CEO. This role plays an important part in keeping the office of the CEO running smoothly. The duties and tasks of this role are listed below:

Duties and responsibilities

• Manage the day-to-day operations of the CEOs office ensuring quality, efficiency and the utmost confidentiality

• Handling of highly confidential and critical information appropriately

• Plan and schedule CEOs meetings and appointments; keep CEO on track

• Manage and maintain CEOs schedule and calendar

• Assist executives/others in scheduling meetings with the CEO

• Heavy calendar work coordinating executive schedules domestically and internationally

• Prepare meeting agendas and make arrangements such as coordinating catering for various meetings

• Follow up on projects and assignments due to the CEO

• Coordinate travel arrangements for the CEO and outside executives visiting Taro

• Handle international communications between USA, Canada, Israel and India

• Plan on and off-site events which includes selecting the venue, contract negotiation, menu selection, invitation list as well as overseeing the event, if needed

• Prepare and edit correspondence, reports, word documents, excel spreadsheets and powerpoint presentations for executives, committees and board of directors

• Open conference calls on behalf of the CEO

• Set up Go-To Meetings

• Disseminate announcements on behalf of the CEO

• Maintain CEOs files and records

• Handle Personal Assistant duties as needed

Qualifications

• Bachelor degree preferred

• 10 years experience performing high level administrative duties for senior level executives

• Superior interpersonal skills to professionally interact and communicate with all levels in person or via email and phone

• Superior skills handling confidential and sensitive information

• High level of attention to detail

• Advanced computer skills in Microsoft word, excel and powerpoint required; experience with Lotus Notes a plus

• Ability to collect and analyze data into a spreadsheet

• Project oriented and ability to multi-task in fast-paced environment

• Excellent customer service and follow up skills

Taro Pharmaceuticals offer a wide range of benefits including:

• Medical, Dental, Vision Benefits

• Health Savings Account (HSA), Flexible Spending Account (FSA)

• Prescription Drug Coverage

• Telehealth and Behavior Health Services

• Income Protection Short Term and Long Term Disability Benefits

• Retirement Benefits - 401k Company Match (100% vesting immediately)

• Group Life Insurance

• Wellness Programs

• Corporate Discounts on personal services: Cellular phones, Entertainment, and Consumer Goods

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees as assigned to this job. Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of the incumbent(s).

We provide equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, military or veteran status, generic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives:

Taro Pharmaceuticals (Taro) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Taro employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Taro. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.

We provide equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, military or veteran status, generic predisposing characteristics or any other basis prohibited by law.

Sun Pharmaceuticals, Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.