Program Assistant - CSP Unit

Role Details

Company description: MPHI works with you to advance population health through innovation and collaboration. Our direct experience, at both local and national levels, informs our services including analysis, capacity building, education, evaluation, facilitation, implementation, outreach, project management, research, and solutions development. Job description: Title:                              Program Assistant -- CSP Unit                                        \$21.06 - \$28.92 / Posted thru:  2-7-23 Location:                      Remote/Virtual -- Must Live in Michigan                                                                                Occasional In-Person Work May be Required Purpose: This position will provide program assistant support activities for the Community Services and Planning (CSP) Unit within the Chemical Planning and Response Section in the Michigan Department of Health and Human Services. This position will provide a full range of program assistant administrative activities, using independent judgment in making decisions that may be confidential and sensitive in nature and taking appropriate actions. This position completes office activities for the unit and provides surge capacity for the Environmental Health Operators, as necessary. This position oversees and directs office activities for the unit, including composing correspondence, relaying information and/or assignments to unit staff. This position also occasionally supports other units/sections within the division. This individual is also responsible for preparing, coordinating, and tracking all personnel transactions for the unit. Duties and Responsibilities: * Serve as management assistant to unit management, exercising independent judgment in overseeing office activities and provide support services to unit staff. * Serve as the liaison between the Unit Manager and other department personnel to transmit specific information requiring knowledge of supervisor\'s viewpoint and discretion in disseminating such information. * Convey and follow up on assignments to staff. * Anticipate, determine, and provide supervisor with materials needed for meetings, answer correspondence, or prepare reports. * Schedule meetings, appointments, and commitments for unit management as requested. * Record and produce meeting minutes when requested. * Complete initial review of written documents from unit staff, correcting spelling and grammar issues prior to unit manager review. * Complete office activities such as printing and assembling materials and gathering outreach supplies. * Serve as a resource to Unit and as assigned, Section staff for procurement, compliance with policies and procedures, timekeeping, management of unit files, contact lists, and materials printing. * Complete, submit, and track purchase orders and requests for contractual services as requested. * Complete purchase requests and print orders for materials maintained by the unit. * Assist unit staff with conference registration, travel arrangements, and expense vouchers. * Maintain unit files and processes, summarize, and notify supervisor, as well as appropriate unit staff, of changes, additions, etc. * Arrange unit-hosted conferences and special meetings, notify participants, and assist in site selection. * Provide timekeeping and mileage/reimbursement reminders to unit staff. * Act as a backup to unit, section, and/or division administrative support for incoming and outgoing daily mail and package delivery; schedule and track annual maintenance and/or calibration of specialized division equipment; facilitate annual leases and maintenance of general office equipment including printer/copy machines and confidential shred bins; maintain inventory of office supplies, printer paper, etc. purchased through the approved State of Michigan vendor; maintain records of and facilitate pu

MPHI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.