Administrative Assistant II

Role Details

About Children\'s Minnesota Children\'s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children\'s Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts in our region, Children\'s Minnesota is regularly ranked by U.S. News & World Report as a top children\'s hospital. Find us on Facebook \@childrensminnesota or on Twitter and Instagram \@childrensmn. Please visit childrensMN.org . Department Overview The Marketing and Communications team tells the story of Children\'s Minnesota - so that our community understands what we can do for them. With a diverse team of experts in PR, digital, social, brand management and creative, we develop communications that raise awareness of our highly specialized care, grow affinity for our kid-focused approach to medicine, and keep our audiences (families, physician partners, community groups) engaged in the journey toward better health for all children. Position Summary The Administrative Assistant II provides proactive and proficient administrative support and operation of the designated department and/or Director and management within the designated department by performing a variety of administrative tasks, such as: *answering telephones *greeting and directing visitors *maintaining and scheduling appointment calendars *handling various forms of mail (i.e. paper, email, overnight express, fax) *ordering office supplies and furnishings *arranging for equipment repairs *maintaining filing systems and/or computerized record keeping systems and/or databases *completing standardized forms *handle all confidential correspondence and inter-department communications *attend meetings and take minutes *compose correspondence on behalf of the Director supported *provide on-boarding support, as needed *perform other duties, as assigned Location (e.g. remote or on-site): Remote Qualifications License/Certification/Registration required? No Education: *High school degree or GED, required Experience: *Two-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required *Experience in healthcare/hospital setting, preferred Knowledge/Skills/Abilities: *Proficient and demonstrated competency in MS Office Suite applications *Strong oral and written interpersonal, communication and organizational skills *Ability to work within a team and as an individual contributor in a fast paced, evolving work environment *Ability to deal with highly confidential information in a professional manner *Ability to work under pressure and meet tight deadlines Physical Demands Please click here to view the Physical Demands All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I-9, Employment Eligibility Verification. Children\'s Minnesota requires proof of COVID-19 vaccine, and as recommended by the Centers for Disease Control and Prevention (CDC), immunity to vaccine preventable infectious diseases, prior to employment. Children\'s Minnesota is committed to providing Equal Employment Opportunities to all applicants. EO M/F/Disability/Vet Employer.

Children's Minnesota provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.