Project Coordinator, Center for Education Data Integration

Role Details

The Education Practice Area (EdPA) requires a detail-oriented person to provide management support for division projects. This position will be a member of the Project Support team in Center for Education Data Integration (CEDI) and will be responsible for receiving work from project directors and task leaders and executing per the project guidelines. The team will train and familiarize you with EdPA systems and processes.

• Assist project directors and/or task leaders with project initiation and close out, preparing content for modifying contracts, creating and updating subcontracting and consulting documentation, tracking tasks, labor projections, and documentation management for assigned projects.

• Generate the monthly progress report which will include a comprehensive overview of monthly activities, past and projected costs, and labor tracking.

• Assist project financial analysts in maintaining financial summaries and with financial reporting. Assist with monthly invoicing and financial reporting.

• Assist project staff with division and unit-level standard operating procedures (SOPs) and processes related to contractual, Position of Trust clearance, financial, and other topics.

• Attend project meetings and, as needed, take responsibility for note taking, action documentation, and dissemination of information to all applicable staff following meetings.

• Manage logistics, invitations, agenda dissemination, and meeting documentation for project meetings as requested. Prepare travel and consultant approval requests.

• Create and maintain project schedules in various tools such as Smartsheet, MS Project, and Microsoft Excel.

• Apply advanced document formatting to project deliverables such as styles, table of contents, exhibits, footnotes/endnotes, tables, bullets, section breaks, layouts, etc. Use Microsoft products to capture and move charts and graphs among MS products and apply necessary styling and clean-up. Take responsibility for the quality of formats and styles applied to documents and the timeliness of their preparation.

• Learn and follow established templates and processes for the creation and/or updating of project deliverables (MS Word, Excel, Project, and Adobe).

• Access, update, and assist others in accessing storage spaces such as Share Point, TEAMs, network drives, and other similar electronic systems to organize and maintain secure project content.

• Communicate clearly and professionally with project team, vendors, and clients.

• Take ownership of own professional development to develop skills and increase competency/efficiency.

Minimum Qualifications:

• High School diploma and at least 4 years’ related experience; or a Bachelor's degree or equivalent combination of education and experience.

• Proficiency using the Microsoft suite (primarily Outlook, Word, Excel, and PowerPoint), both desktop and via SharePoint.

• Ability to meet deadlines under pressure and multi-task, coordinating multiple and sometimes competing priorities.

• Self-starter with the ability to work independently and with project teams.

• Proven interpersonal and oral and written communication skills.

• Excellent attention to detail, accuracy, and organizational skills.

• Ability to obtain proper security clearances as noted by contracts.

• Ability to handle the stress associated in meeting frequent, multiple and tight deadlines.

• Ability to successfully obtain a Position of Trust Clearance with the Department of Education.

• US citizenship, to meet the security requirements of the US Department of Education (ED), and the ability to successfully obtain a Position of Trust Clearance with ED.

• To qualify, applicants must be legally authorized to work in the United States and should not require, now or in the future, sponsorship for employment visa status.

Preferred Qualifications:

• Proficiency using Smartsheet .

• Proficiency using Adobe Pro.

As a global employer of choice, RTI is committed to equity, diversity, inclusion and belonging in the workplace and the communities and markets where we serve our mission. We value diversity of thought, culture, background and perspective and welcome applicants without regard to race, color, religion, sex, age, marital status, sexual orientation, gender identity, national origin, creed, citizenship status, disability, protected veteran status, or any other classification protected by applicable discrimination laws or RTI policy.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Further information is available here.

RTI International is an independent, nonprofit research institute dedicated to improving the human condition. Clients rely on us to answer questions that demand an objective and multidisciplinary approach and one that integrates expertise across the social and laboratory sciences, engineering, and international development. We believe in the promise of science, and we are inspired every day to deliver on that promise for the good of people, communities, and businesses around the world. For more information, visit www.rti.org.

For USA Job Postings Only: RTI participates in the US Government E-Verify program. Further information regarding the E-Verify program and laws that are designed to protect you against discrimination relating to your legal right to work in the US can be found here.

For San Francisco, CA USA Job Postings Only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Further information is available here.

The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States.

RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer.

At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance.

56,000 - 69,000

Requisition ID: 23-9525

Street: Remote - United States

Telecommute: Yes

Responsibilities:

• Assist project directors and/or task leaders with project initiation and close out, preparing content for modifying contracts, creating and updating subcontracting and consulting documentation, tracking tasks, labor projections, and documentation management for assigned projects.

• Generate the monthly progress report which will include a comprehensive overview of monthly activities, past and projected costs, and labor tracking.

• Assist project financial analysts in maintaining financial summaries and with financial reporting. Assist with monthly invoicing and financial reporting.

• Assist project staff with division and unit-level standard operating procedures (SOPs) and processes related to contractual, Position of Trust clearance, financial, and other topics.

• Attend project meetings and, as needed, take responsibility for note taking, action documentation, and dissemination of information to all applicable staff following meetings.

• Manage logistics, invitations, agenda dissemination, and meeting documentation for project meetings as requested. Prepare travel and consultant approval requests.

• Create and maintain project schedules in various tools such as Smartsheet, MS Project, and Microsoft Excel.

• Apply advanced document formatting to project deliverables such as styles, table of contents, exhibits, footnotes/endnotes, tables, bullets, section breaks, layouts, etc. Use Microsoft products to capture and move charts and graphs among MS products and apply necessary styling and clean-up. Take responsibility for the quality of formats and styles applied to documents and the timeliness of their preparation.

• Learn and follow established templates and processes for the creation and/or updating of project deliverables (MS Word, Excel, Project, and Adobe).

• Access, update, and assist others in accessing storage spaces such as Share Point, TEAMs, network drives, and other similar electronic systems to organize and maintain secure project content.

• Communicate clearly and professionally with project team, vendors, and clients.

• Take ownership of own professional development to develop skills and increase competency/efficiency.

Qualifications:

Minimum Qualifications:

• High School diploma and at least 4 years’ related experience; or a Bachelor's degree or equivalent combination of education and experience.

• Proficiency using the Microsoft suite (primarily Outlook, Word, Excel, and PowerPoint), both desktop and via SharePoint.

• Ability to meet deadlines under pressure and multi-task, coordinating multiple and sometimes competing priorities.

• Self-starter with the ability to work independently and with project teams.

• Proven interpersonal and oral and written communication skills.

• Excellent attention to detail, accuracy, and organizational skills.

• Ability to obtain proper security clearances as noted by contracts.

• Ability to handle the stress associated in meeting frequent, multiple and tight deadlines.

• Ability to successfully obtain a Position of Trust Clearance with the Department of Education.

• US citizenship, to meet the security requirements of the US Department of Education (ED), and the ability to successfully obtain a Position of Trust Clearance with ED.

• To qualify, applicants must be legally authorized to work in the United States and should not require, now or in the future, sponsorship for employment visa status.

Preferred Qualifications:

• Proficiency using Smartsheet .

• Proficiency using Adobe Pro.

Research Triangle Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.